Administrative Assistant

Operations
Written By Guest User

To apply for this position, please submit your resume to info@sloanmech.com

Overview

Sloan Mechanical Services is seeking a detail-oriented and dependable Administrative Assistant to support our growing operations. This position plays a key role in ensuring the day-to-day functions of the business run smoothly across dispatching, administrative support, accounting, and sales. The ideal candidate is organized, adaptable, and comfortable working in a fast-paced environment with a flexible structure.

Responsibilities

Operations & Dispatch Support:

  • Assist in scheduling and dispatching service technicians

  • Coordinate appointments and communicate schedule changes with internal teams and customers

  • Maintain accurate service records and job tracking documentation

 

Administrative & Clerical Support:

  • Perform data entry and document management

  • Prepare reports, internal communications, and maintain administrative files

  • Support daily office functions and ensure workflow continuity

 

Accounts Payable & Finance Support:

  • Assist in processing vendor invoices and accounts payable

  • Reconcile receipts and maintain vendor documentation

  • Support light bookkeeping and financial tracking tasks

 

Sales & Proposal Assistance:

  • Generate proposals and customer-facing sales documents using provided templates

  • Maintain sales records and help prepare materials for client meetings

  • Coordinate with sales team for timely follow-ups and documentation

Qualifications

  • High school diploma or equivalent required

  • 1–3 years of administrative experience a plus, but entry-level candidates with strong organizational skills will be considered

  • Proficiency with Microsoft Office Suite and cloud-based tools (e.g., QuickBooks, etc.)

  • Excellent written and verbal communication skills

  • Strong time-management and multitasking abilities

  • Ability to work independently with minimal supervision

  • Must be based in or near Pittsburgh, PA

What We Offer

Flexible schedule; open to part-time and full-time candidates

  • Remote work with occasional in-person availability required

  • Supportive and collaborative company culture

  • Growth opportunities within a fast-scaling service organization

  • Paid training and development support

  • Potential for future full-time advancement with benefits

About Sloan Mechanical Services

Sloan Mechanical is a Pittsburgh-based HVAC service provider redefining reliability for commercial and industrial clients. Built on family values, transparency, and a “do what you say” mentality, our team takes pride in delivering service that exceeds expectations—and we bring that same level of commitment to how we support our employees.

 
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